How to Host Your Own VR Family Night

Step 1: Schedule Your Event

• Confirm the date, time, and location for your event.
• Gather all necessary supplies: laptops, projectors, projection screens, connecting cables, tables, chairs, microphones, extension cords, headsets, and any other essentials.

Step 2: Plan Logistics

• Organize event logistics in a detailed document, similar to this example. Include:
  • A list of students who will present.
  • Links to their projects.
  • The presentation order.
• Prepare students for their presentations by coaching them on:
  • Stating their name, grade, and project title.
  • Explaining their code and what it does.
  • Practicing how to present their projects clearly.
  • Answering audience questions.
• Reserve seats as needed and create signs to mark them.

Step 3: Advertise Your Event

• Spread the word to families, the school, and the community. Use tools like newsletters, flyers, websites, and school notifications.
• Highlight special features such as raffles, food, or guest speakers to increase interest and attendance.

Step 4: Showtime!

• Ensure all materials are ready and organized:
  • Label and charge all electronic devices ahead of time.
  • Have index cards available to help students during presentations.
• Assign a point person to manage:
  • The agenda and announcements.
  • Technology and presentation flow.
• Most importantly, have fun!
• After the event, don’t forget to share photos on social media and tag Hello World Computer Science. We’d love to reshare and feature your event!

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If you have any questions, feel free to reach out to us at success@helloworldcs.org.

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